Application
Applications that do not follow these steps sequentially and completely
will not be accepted:
1 – Nomination procedures
After going through the selection procedures at your home university, the
person responsible for Student Mobility must inform the International
Relations Office at UFP of the names and study area of all nominated students
and their period of studies.
IMPORTANT:
• Applications of students not mentioned in that nomination will not be
accepted!
2 – Application forms
Applications are carried out through our application page for exchange students. Read the procedures
carefully before you register and create an account for your
application.
3 – Other mandatory documents
The following documents must be attached to the application form:
• 2 colour photographs, passport size, with name written on the back;
• copy of Identity Card or Passport;
• official Transcript of Records issued by your University in English
language;
• Learning Agreement
IMPORTANT:
• without these photos and a copy of an identification document, we cannot
register you as a student at UFP. This means no student number, no
access password, no student card and no course registration.
• without an official Transcript of Records in English, we cannot approve
your selection of courses to perform at UFP.
4 – Preparing your study plan
Discuss with your Departmental Coordinator the courses that you have to
perform at UFP. Most courses are available in Portuguese and some in English
language. You can check the list of available courses in English at our webpages: 1st Cycle and 2nd Cycle. The complete list of
courses given in Portuguese (and a translated description of most syllabi) is
available at http://ri.ufp.pt.
If you have any doubts concerning a specific course, please contact the
Departmental Coordinator responsible for that scientific area at UFP (check
our section “Who to contact and why”).
IMPORTANT:
• The sooner you send us a study proposal, the sooner we will be able to
validate it or make the necessary remarks.
• All study proposals must be filled in an official Learning Agreement form, which can also be found as
part of our application form.
• Normally, exchange students may apply to take courses at level 1 (first
cycle). You can only apply to second cycle courses if you have already
completed the equivalent to 180 ECTS. All course choices are subject to
timetabling and the previous study which applicants have undertaken. Advice
will be offered by the relevant Departmental Co-ordinator where appropriate.
• Logically, students can only choose courses which are available in the
semester they are attending at UFP. You can check these restrictions at our
webpage.
• Learning Agreements which are not signed and stamped by the
coordinators from your home university and by the student will not be
accepted.
• All information required in the Learning Agreement is mandatory.
This includes the name and Erasmus code of your home university (when
applicable) as well as the study area. Course codes, when available, will
allow us to register you for the exact course you need.
5 – Sending the application
The complete application with all necessary documents (printed
application form, transcript of records, learning agreement, 2 photographs
and a copy of identity document) must be sent before the established deadline
to:
Universidade Fernando Pessoa
Gabinete de Relações Internacionais / International Relations Office
Praça 9 de Abril, 349
4249-004 Porto
PORTUGAL
It's highly advisable to also send a copy of your application by fax to the
following number:
Fax. +351 225 508 269
IMPORTANT:
• Applications sent after the deadline may fail to be accepted.
• Incomplete applications will not be accepted.
Deadlines for sending the application:
21th June, for Autumn semester or full academic year
19th November, for Spring semester
6 – Acceptance
You will be informed of your application’s result only after we receive the
documents as explained above.
We will e-mail the students’ acceptance:
- by the end of July, for those students coming for the 1st semester or full
academic year, and
- by the end of December, for those students coming for the 2nd semester.
Students who need an acceptance letter for a visa will only receive it after
sending the complete application form with all required documents.
IMPORTANT:
• All communications between UFP and the selected students will be made
through the email given in the application form! Students who don’t check
their email regularly will be responsible for any failure in following our
instructions.
• If you have been selected for our Students' Hall of Residence, you will be
also informed through email. The payment of a deposit fee in advance may be
required.
• Students who require a visa to study in Portugal are responsible for making
all the necessary arrangements at the Portuguese consulate in their country
of residence before coming to Portugal. They are required to present a visa
at the International Relations Office upon their arrival.
Accommodation
Students can apply for a room at our Hall of Residence, together with their
mobility application.
Applications for accommodation after the established deadline will not be
accepted.
Students who are not selected to our Hall of Residence and those who have not
applied are responsible for finding their own accommodation. The
International Relations Office can give you some contacts of private housing
offers, when available.
Accommodation arrangements must be made before your arrival, even if
just for a temporary place to stay (e.g. Youth Hostel, hotels, etc.)
The International Relations Office will not be able to help you if you
arrive in Porto without a place to stay.
Before coming to Porto
Don’t forget to make an appropriate Health Insurance, to cover any
problems you may have during your stay in Portugal. You can also request a
European Health Insurance Card if available at your country of origin.
Always ask for confirmation that the accommodation you have booked is
available for your date of arrival.
Check your e-mail regularly to have the latest information regarding
your study period at UFP.
Check our academic calendar before planning your trips
and before signing your Erasmus contract. Don’t forget to arrive 3-5 days
before the beginning of classes, to ensure a good start in your everyday life
in Porto. Also, you will only need to stay for the examination period at the
end of the semester if you fail the continuous evaluation system.
Contact your Departmental Coordinator at UFP by email if you have any
doubts about your courses. Take the opportunity to introduce yourself and to
schedule an appointment for your first days in Porto with your coordinator.
Students must inform the International Relations Office of their exact
date of arrival. This information should be sent by e-mail as soon as
possible.
Your first days in Porto
When you arrive in Porto, you can go directly to the Students' Hall of
Residence, if you have received a previous confirmation of your room. The
payment of the first month of rent will be made upon your arrival. If you are
not staying at our Hall of Residence, go straight to your previously arranged
accommodation (hotel, apartment, etc).
After unpacking and settling down, go to the International Relations Office,
located on the top floor of the Rectory building (main address), to present
any documents you may have from your home university and to receive important
information.
You will have to provide the International Relations Office with your address
in Porto and the Portuguese phone number you will be using, so we can contact
you in case of emergency.
If you have followed all the steps above, your timetable for classes will
already be available on-line.
Before starting to attend classes, contact your Departmental
Coordinator at UFP (if you haven’t done it yet) to schedule an appointment.
If you have any conflict with your classes in the timetable, your
Departmental Coordinator will assist you with any changes that you need to
make to the original study plan. It can also happen that a certain course
becomes unavailable because of an unexpected reason.
Students with a residence visa may need to register their arrival
with the Foreign Service ("SEF") within the first two days after
arriving. For more information on registration procedures and penalties,
please contact the Foreign Service directly (http://www.sef.pt).
Class attendance and changes to the original study plan
UFP uses ECTS as both a credit transfer and accumulation system. 20 point
grading system applied for the assessment of examinations, projects, essays,
tests and other tasks. Knowledge is assessed through continuous evaluation.
In the Portuguese System the marks are expressed out of twenty – the pass
mark is 10/20 and the highest is 20/20. Class attendance is mandatory in, at least,
40% of the given lessons. In practical and laboratorial courses presence in
at least, 70% of classes is required. In the Health Sciences Faculty, class
attendance is mandatory to 60% of theoretical classes, 80% of practical and
laboratorial courses and 90 % of clinical courses.
IMPORTANT:
• Don’t change the original study plan without first discussing that
possibility with your home university and your coordinator at UFP.
• Changes in your Learning Agreement must be made through an official form,
which is delivered at the International Relations Office, after being
signed by the Departmental Coordinator.
• You have two weeks, after the semester begins, to make any changes
to your Learning Agreement. Unjustified changes or changes made after this
deadline will not be processed.
• If you do not respect these rules you will be responsible for all
consequences, which include:
-Not being properly registered for the courses you wish to add to the
original study plan;
-Not fulfilling the necessary credits and being in breach of your Erasmus
contract;
-Not being formally evaluated at the classes you have been attending.
VERY IMPORTANT:
The International Relations Office will not issue any grades related to
courses that you were not properly registered for.
Don’t forget: UFP has a continuous evaluation system. This means you have to
attend the established number of classes and follow the evaluation tasks
during the semester in order to be approved at each course. Erasmus/exchange
students have to follow the same evaluation rules as regular students, with
no exceptions.
Before leaving Porto
At the end of the semester, if you have been approved at the necessary
evaluation procedures, you will not need to perform any exams.
If you are failing a specific course, you will need to inform the
International Relations Office, to check the availability for an exam at that
course.
Bring all the necessary documents to the International Relations Office (such
as Certificates of Attendance) to be signed before your departure. Don’t
wait for the last day.
Your grades will be sent directly to your home university as soon as they
become available in our computer system (this may take some weeks, after your
departure).
Students must leave the Students’ Hall of Residence immediately after the
end of regular classes (normally during the end of January / May). We
cannot guarantee accommodation during the exam season, so you may need to
find alternative accommodation. As you can understand we need those
rooms for the students of the following semester and summer courses’
students.
Other questions
If you still have questions after reading this page carefully, feel free
to contact the International Relations Office through our email address: incoming@ufp.pt
The International Relations Office:
Nadine Trigo (Institutional Coordinator)
António Teixeira (Student Mobility Assistant)
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